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The manner of operation of JSW’s General Meeting and its powers are defined in the Articles of Association and in JSW’s General Meeting Regulations, available at this website.
A General Meeting is convened in accordance with the procedure and rules set forth in the provisions of law. General Meetings are held in Warsaw, in Katowice or at the registered office of JSW.
A General Meeting is convened by way of an announcement published on JSW’s website and in the form of a current report. The announcement is posted on JSW’s website and the current report is sent no less than 26 days before the date of the General Meeting. The persons or the body other than the Management Board that individually convenes the General Meeting shall promptly notify JSW’s Management Board about this fact and deliver in writing or electronically a relevant resolution or statement on convening the General Meeting, agenda, draft resolutions and justifications. If the General Meeting is convened by Shareholders then they shall also deliver documents confirming their mandate to convene the General Meeting. The Management Board performs all activities defined by the law in order to hold an effective General Meeting.
The General Meeting is opened by the Supervisory Board Chairperson or, in his/her absence, the following persons shall be authorised to open the General Meeting in the following order: a person named by the Supervisory Board Chairperson, the Supervisory Board Deputy Chairperson, the President of the Management Board, a person appointed by the Management Board or the shareholder who has registered shares at the General Meeting entitling him/her to exercise the largest number of votes. Subsequently, the Chairperson of the General Meeting is elected from among the persons authorised to participate in the General Meeting.
Resolutions of the General Meeting are adopted by an absolute majority of votes, unless the Articles of Association or the Commercial Companies Code set forth other conditions for adopting a particular resolution.
A General Meeting may be held if at least 50% of share capital is represented at the General Meeting. Any adjournments in the meeting that go beyond a “short technical break” are ordered by the General Meeting by way of adopting a resolution by a majority of two thirds of the votes. The total duration of the breaks may not exceed 30 days.
Each shareholder who intends to take part in the General Meeting, directly or by proxy, is obligated to notify the Management Board or the General Meeting Chairperson that he/she holds directly or indirectly more than 10% of total votes in JSW.
Decisions regarding the use of electronic communications for the General Meeting are made by the Supervisory Board. The course of the General Meeting is registered in an audio-visual system and broadcast online and its electronic recording is published on JSW’s website.
The rights of JSW’s shareholders are laid down in the Articles of Association and the General Meeting Regulations. Shareholders representing at least half of share capital or at least half of all votes in JSW have the right to file a request to convene an Extraordinary General Meeting. The Management Board convenes a General Meeting also at the request of Shareholders representing at least one-twentieth of share capital.
The request to convene a General Meeting, place an item on the General Meeting agenda, draft resolutions concerning items on the agenda of the nearest General Meeting or items that will be included in the agenda should be submitted to the Management Board in writing or in electronic form. Authorisation documents of persons authorised to take action should be attached to the request.
A Shareholder or Shareholders representing at least one-twentieth of share capital may request that specific items be placed on the agenda of the upcoming General Meeting. The request should be submitted to the Management Board no later than twenty one days before the General Meeting date. The request should contain justification or draft resolution pertaining to the proposed item on the agenda. The Management Board is obligated to announce changes to the agenda made at the request of Shareholders immediately, but no later than eighteen days before the General Meeting date. Announcement is done following the same procedure as for convening a General Meeting.
A Shareholder or Shareholders representing at least one-twentieth of share capital may submit to JSW – before the General Meeting date – draft resolutions concerning items on the General Meeting agenda or items that will be included on the agenda. JSW will immediately post the draft resolutions on its website.
Every Shareholder may, during a General Meeting, submit draft resolutions on matters included on the agenda. Draft resolutions and motions submitted during a General Meeting should be prepared in writing.
A Shareholder has the right to request copies of motions concerning items on the agenda within one week prior to the General Meeting date.
Persons who are the Company’s Shareholders sixteen days before the General Meeting date (date of registration of participation in a General Meeting – record date) and who satisfy the following conditions have the right to participate in the General Meeting:
Shareholders may examine the list of persons authorised to participate in the General Meeting, which will be displayed in the Management Board’s office for three business days preceding the date of the General Meeting, and may demand a copy of the list at their own expense. Moreover, each Shareholder may request the list of authorised shareholders to be sent by email free of charge, specifying an address to which the list should be sent.
The General Meeting may appoint an Election Committee consisting of up to three persons.
At the request of Shareholders representing at least one-tenth of share capital represented at a General Meeting, the Attendance List should be checked by a committee elected for this purpose and composed of at least three people. The persons filing such motion will have the right to elect one member of that committee.
Each participant of a General Meeting may submit one candidate to become the General Meeting Chairperson. Election is carried out with the participation of candidates who gave their consent for being candidates.
A Shareholder has the right to vote in a different manner under each share held. Votes are cast in an open ballot. Secret balloting is ordered for elections, dismissals, in personal matters and on the motions to charge Members of governing bodies or liquidators with accountability. Secret balloting should be also ordered at the request of at least one Shareholder in attendance.
A Shareholder may vote as a proxy when adopting resolutions concerning him/her, as mentioned in art. 413 § 1 of the Commercial Companies Code.